[TAM SƠN] HCM - Admin Officer (Nhân viên hành chính)

Tam Son International JSC is a member of the Openasia Group, a multi-industry investment group established in 1994 in Vietnam. Tam Son was initially founded in 2005 with a mission to bring global luxury fashion brands to Vietnam.

Since then, we have expanded our portfolio beyond fashion and into various luxury fields including watches, jewelry and audio-visual technology brands including Patek Philippe, Hermès, Vacheron Constantin, Piaget, Chopard, Bottega Veneta, Saint Laurent, Hugo Boss, Kenzo, Bang & Olufsen. Tam Son currently operates a network of 30 stores in both Hanoi and Ho Chi Minh City. The company plays an important role in the development of Openasia Group.

Administrative officer provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. 

• Manage and maintain all office facilities (furniture/phone/copy machines, coffee…)
• Do the office and management such as working with the landlord, establish paperwork, stationery, purchasing, payment request, insurance, expenses tracking…
• Take care all kinds of license (Business, Advertisement, Logo, Lightbox…)
• Ability to exchange and work with other Departments
• Manage the meeting rooms, arrange meetings, car booking…
• Arrange air ticket, hotel, visa (if any) for business
• Documents/ Filings are systematized, complete, and timely updated
• Ensure the office environment clean and tidy including the stock room, meeting rooms…
• Prepare the office supply and access for new boarding employees
• Be a receptionist to answer phone and take care of guests
• Support other team if requested
• Other tasks assigned by Office Manager

• 2 year experience in related position
• Proficient in spoken and written English is a MUST
• Familiar with MS Office
• Customer service skills.
• Excellent verbal and written communication skills
• Strong problem-solving skill
• Time management, task - management
• Can-do attitude
• Dynamic and proactive
• Hard-working, presentable, dignified.